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HR > Policies > Policy Proposals

Broadband Pay Policy Proposal

August 9, 2017

The Department of Administration proposes changes to the Broadband Pay Policy, in the Montana Operations Manual.  The draft reflects significant statutory changes, in addition to new requirements resulting from the legislative performance audit, “Oversight of Discretionary Pay Changes for State Employees.” 

Following are significant changes to the policy: 

  • Broadband Pay Administration – This section reflects new statutory language for administering and making pay decisions.  It replaces the introductory section of the procedures section in the old broadband pay plan policy.
  • Department Responsibilities – This new section details requirements for the department to administer pay and incorporates legislative performance recommendations for department oversight. 
  • Agency Responsibilities – This new section details agency responsibilities for setting or adjusting employee pay as provided by agency pay rules.  
  • Agency Pay Rules – This new section provides for:
    - Revised procedures for delegating pay decisions as required by the revised statute,
    - Expanded requirements establishing consistency between agency pay plan rules using statutory criteria,
    - Differentiates provisions for administering pay for employees in unions, and
    - Establishes review requirements and expiration dates for agency pay plans.
  • Agency Pay Schedules – This new section requires agencies to create pay schedules.  This requirement aligns with the new statutory language allowing employees to be paid below their occupational pay range.  References will no longer be made to previous market analyses.  This new section also requires agencies to file these schedules with the department, along with the agencies pay plan rules.  Filing pay schedules aligns with pay transparency and helps an agency prepare for a pay audit.
  • Establishing Base Pay – This section modifies section A, “Establishing Base Pay” from the old policy.  Changes include the following modifications:
    -Procedures for the new statutory requirements for pay above the maximum of the occupational wage range, including reporting requirements.
    -Provides examples of situations for pay above the maximum of the agency’s pay schedule to help better clarify reasons agencies may have employees above the maximum of an occupational wage range.
    -Incorporates legislative performance requirements for establishing and using metrics to justify the success of an agency’s pay plan rules.  It also includes the legislative performance requirement for auditing pay changes.
    -Procedural changes for promotions and demotions, including requirements to review pay for similarly situated employees, procedures for handling pay above the maximum of the agency pay schedule, and requirements for submitting pay adjustments above the occupational wage range to OBPP.
    -New procedures for pay schedules and paying employees reclassified due to new classification standards.
    -Expanded descriptions, procedures, and criteria for career ladders.
  • Pay Adjustments – This section modifies Section B, “Pay Adjustment Types” of the old policy. 
    -The modified language describes pay-adjustment categories for lump-sum pay amounts, regulatory pay adjustments, and discretionary pay adjustments. 
    -This section provides requirements for each pay category.
    -This section also removes the pay adjustment types from the old policy. 
  • Record Keeping – This section modifies section C of the old policy to include new documentation and auditing requirements. 
  • Definitions – This section modifies definitions for career ladder, demotion, and promotion, and adds a definition for pay schedule.

The existing Broaband Pay Policy is availabe in the Montana Operations Manual.  Concerned persons may submit their comments or suggestions on the proposed action either electronically or in writing, no later than 5 p.m., Wednesday, August 23, 2017, to:

Bonnie Shoemaker
Department of Administration
125 N Roberts Street, Room 125
PO Box 200127
Helena, MT 59620
Fax: (406) 444-0703
Email: bshoemaker@mt.gov

The Department of Administration will make reasonable accommodations for persons with disabilities who wish to participate in this process or need an alternative accessible format of this notice.  If you require an accommodation, contact Bonnie Shoemaker no later than 5 p.m., August 16, 2017, to advise of the nature of the accommodation needed.